Employment Letter in minutes

What is an Employment Verification Letter?

An Employment Verification Letter, also called a proof of employment letter, is a document from an employer confirming that a named person works, or worked, for the company. It typically states the employee's job title, employment dates, and employment status.

It gives a third party, a lender, landlord, or government agency, a reliable way to confirm someone's employment without contacting the company directly for every request.

When do you need one?

An Employment Verification Letter is requested any time someone outside the company needs to confirm your job status. Common situations include:

• Applying for a mortgage or auto loan
• Renting an apartment or signing a lease
• Applying for a visa or immigration paperwork
• Opening a new line of credit
• Verifying eligibility for a loan, benefit, or background check

What to include

A useful verification letter leaves no room for doubt about the employee's status. Make sure yours covers:

• The employee's full name and job title
• Employment start date, and end date if no longer employed
• Employment type, such as full-time, part-time, or contract
• Current salary or wage, when requested
• The company's name, address, and contact information
• The purpose of the letter, if known
• Signature and title of the person confirming the details

Who signs the letter?

The letter is usually signed by someone authorized to confirm employment details on the company's behalf, most often a human resources representative, a direct manager, or a company owner at a small business.

Whoever signs should include their name and title so the recipient can see the confirmation came from someone with the authority to provide it.

Common mistakes to avoid

• Leaving out the exact employment dates the requester needs
• Omitting the company's contact information for follow up
• Using vague job titles that do not match official records
• Forgetting a signature or the signer's title
• Sending the letter without confirming what the recipient actually requires